Quito - Administrative Coordinator
Stack Builders, Ecuador
Job Description
At Stack Builders, we are passionate about building exceptional software and empowering our worldwide clients through high-quality customized solutions. We take pride in being recognized as a top Great Place to Work in Latin America that fosters innovation, diversity, and a collaborative work environment that inspires excellence.
We are seeking a highly motivated and detail-oriented Administrative Coordinator who is passionate about finance, possesses strong organizational skills, and thrives in a dynamic industry. Your success is our success! Our commitment to your career development extends beyond your initial role, ensuring you have the resources and support to thrive in your professional journey.
Are you ready to embark on a career in the world of technology, where every day is a new adventure? Bring your administrative A-game to the table and read on!
Responsibilities- Assist in the preparation, monitoring, and maintenance of financial and accounting records.
- Process and record financial transactions in the accounting system.
- Ensure compliance with company policies and relevant regulations.
- Manage accounts payable processes, including billing verification and timely payment processing.
- Negotiating and resolving discrepancies with vendors, catering, and other contracts on behalf of the company.
- Assist in internal and external audit processes and provide necessary documentation.
- Support various departments through administrative coordination, including meeting logistics.
- Execute procedures and permits processing with legal authorities.
- Plan and manage company events, liaising with vendors and internal teams.
- Manage company inventory and merchandising.
- Answer phone calls, greet visitors amp; vendors, and draft corporate letters.
- Organize files, carry out legal procedures, and coordinate with our company Messenger.
- Perform additional tasks as required by the company.
Requirements
- Bachelor’s degree in Business Administration, Finance, or a similar field.
- Advanced English level (C1 in oral and written).
- Previous proven work experience of at least 2 years in Administrative/Financial roles.
- Advanced knowledge in Google Workspace and the ability to quickly learn other technologies.
- Excellent communication, analytical, and organizational skills.
- Exhibit a responsible and reliable work ethic.
- Uphold strict confidentiality standards in all aspects of work.
- Full-time availability to work in our offices as needed, with the possibility of working remotely on certain days.
Benefits
What you’ll love about us:
- A certified Great Place to Work culture!
- Strong learning culture with regular 1:1 sessions with your manager, book clubs, and training.
- Keep track of your career advancement and skill development through our Quarterly Employee Assessments Cycle!
- Top-tier private health and dental insurance.
- Bonus for mental health counseling from day one.
- Three weeks of vacation per year, paid time off for sick days, and parental and family leave.
- We are a community-focused company that encourages company event participation.
- Quarterly virtual and in-person celebrations: team-building activities, birthday and holiday celebrations, and more.
- A Welcome Package on your first day with a Stack Builders laptop and additional equipment.
- Hybrid modality according to your role and responsibilities.
- All benefits established by Ecuadorian law.
IMPORTANT: To be considered, please submit your CV in English.
If you have questions, please contact us through we’ll be happy to help you!
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More than our EEO statement, this is what makes us a Great Place to Work:
Stack Builders is proud to be an equal-opportunity employer. We are committed to creating a safe and inclusive work environment and don’t tolerate discrimination or harassment during the hiring process or time of employment.
All team members and candidates are assessed and appreciated for their attitude, qualifications, and potential - regardless of race, religion, color, nationality, sexual orientation, gender expression or identity, age, disability, marital status, pregnancy, and other characteristics protected by law.
Learn more about us by visiting our website, where you can find blog posts, tutorials, and te